School grounds maintenance software for campuses of every size
FieldManager Pro helps campus grounds teams schedule work across the whole property, text crews and student workers their tasks, prep for game day and commencement, and show administration what the grounds actually cost to keep.
Map your campus and first schedules in an afternoon — billed by invoice, 30 days to pay.
A whole campus, a rotating crew, and a calendar full of events
Quads, athletic fields, courtyards, and parking islands all need attention — while commencement, move-in, and home games land on top of the routine. Here's where campus grounds teams get squeezed.
The whole campus, every day
Grounds work spans the entire property, and a missed quad or an overgrown entrance is the first thing a visiting family or a trustee notices.
Student & seasonal labor
Work-study students and seasonal hires come and go each term. Re-training every new worker on the routine eats the time you needed for the grounds.
Justifying the line to admin
When the business office reviews the facilities budget, you need to show the cost of keeping campus presentable — not just defend a number from last year.
From the daily routine to commencement to the budget review
FieldManager Pro runs on three pillars that fit how a campus grounds operation actually works. Every plan includes all three — see pricing.
Cover the campus, text the crew
Set a recurring routine for every zone once, then send each worker their tasks for the day with one tap. Student and seasonal crew don't need an app or a login.
- Recurring schedules for every campus zone
- One-click Notify Crew, including event prep
- No-login summary link on any phone
Answer the business office with numbers
Labor, materials, and equipment hours total up as work is logged, so the grounds cost is documented by area and ready when administration asks.
- Labor at each worker's hourly rate
- Spend grouped by area or event
- CSV export or clean print for administration
Commencement, ready to run again
Every commencement, move-in weekend, and home game keeps its own task list and budget, so next year you clone the plan instead of rebuilding it from memory.
- Searchable archive of past events
- One-click clone of tasks & budget
- Track event type and attendance
The tools a campus grounds team actually uses
Set up the routine once, then run the term on autopilot. Here's what you get for campus grounds management and cost tracking.
Schedule templates
Define "mow the quad every Tuesday, edge the walkways Fridays" once, and FieldManager generates the dated tasks for every zone — pre-filled with the usual supplies.
Crew & student labor
Add full-time staff and work-study students with roles and hourly rates. Staff log in; student crew just get a text — no accounts to rebuild every term.
Field condition logs
Record turf moisture, mowing height, and soil pH across campus. Filter to one area for a trend chart that supports an irrigation or renovation request.
Inventory & equipment
Seed, fertilizer, and fuel auto-decrement as they're used, low stock gets flagged, and mowers raise a Service Due badge at the right engine hour.
Reports for administration
Labor, materials, equipment, and one-time costs in four clean buckets, charted by area. Export for the business office, print for an admin review.
Roles & secure login
Admin, manager, and crew permissions on every page, backed by Auth0 sign-in — so a student worker sees their tasks, not the facilities budget.
Texting your crew is consent-based and strictly operational — never marketing. Workers are only messaged after an explicit opt-in, STOP and HELP are handled automatically, and message and data rates may apply. See our SMS Terms.
Keep reading
See how the same playbook runs in other settings, browse our guides, or start with the guide to texting daily tasks to your crew.
Athletic field management
Keep stadiums and practice fields game-day ready and prove the cost per field.
Explore athletic fields →Parks & recreation software
Manage many parks with one seasonal crew and justify the spend to your council.
Explore parks & rec →FieldManager Pro vs. spreadsheets
Why a shared sheet and a group chat stop scaling once the whole campus is in play.
See the comparison →Campus grounds questions, answered
Can it cover the whole campus, not just athletics?
Yes. Every quad, lawn, courtyard, and athletic field is its own location with its own recurring schedule, and FieldManager Pro generates the dated tasks — so the whole campus is managed from one place.
How do student and seasonal grounds workers get their tasks?
Add them as manual crew members with a phone number. After they opt in, they receive their tasks by text and open a no-login summary link on any phone — no app or account to set up each term. Message and data rates may apply; see our SMS Terms.
Can I report grounds costs to administration or the business office?
Yes. Labor, materials, and equipment hours roll into a cost report you can break down by area or by event. Export a CSV for the business office or print a clean summary for administration.
Does it help with commencement and big campus events?
It does. Run commencement, move-in, or a home game as its own project with a task list and budget, then clone it next year so the prep checklist is ready to go.
Keep campus presentable — and prove it
Map your campus zones, build this week's schedule, and send the crew their first round of tasks today.