Parks and recreation maintenance software for the whole district
FieldManager Pro helps parks & rec teams coordinate one crew across every park, text daily tasks to seasonal staff, and walk into the budget meeting with a report that shows the council exactly where the money went.
Add your parks and first schedules in an afternoon — billed by invoice, 30 days to pay.
A dozen parks, one crew, and a council that wants numbers
Recreation grounds are spread all over town, the crew doubles every summer, and at the end of the year someone on the board asks why the maintenance line is what it is. Here's where it gets hard.
Crews spread across town
Ballfields, playgrounds, trails, and the rose garden downtown all need attention on different days. Keeping one crew pointed at the right park is a daily puzzle.
The summer headcount swing
You go from a handful of full-timers to a roster of seasonal hires in May, then back again in September. Onboarding them onto a system every year is its own job.
Defending the line item
When the council reviews the budget, "the parks cost a lot to maintain" isn't an argument. You need the spend broken out park by park, in plain numbers.
From the weekly routes to the council meeting
FieldManager Pro runs on three pillars that map to how a parks department actually operates. Every plan includes all three — see pricing.
Route the crew, text the day
Set a recurring routine for every park once, then send each crew member their stops for the day with one tap. Seasonal staff don't need an app or a login.
- Recurring schedules for every park
- One-click Notify Crew each morning
- No-login summary link on any phone
Show the spend, park by park
Labor, materials, and equipment hours total up as the work is logged, so the budget answer is ready before the council asks — broken out by location.
- Labor at each worker's hourly rate
- Spend grouped by park or project
- CSV export or clean print for the council
Festivals you can run again
Every concert in the park, summer festival, and 5K keeps its own task list and budget, so next year you clone the plan instead of starting from a blank page.
- Searchable archive of past events
- One-click clone of tasks & budget
- Track event type and attendance
The tools a parks department actually uses
Set up the routine once, then run the season on autopilot. Here's what you get for municipal grounds management and cost tracking.
Schedule templates
Define "mow Riverside Park every Monday, empty trash daily" once, and FieldManager generates the dated tasks for every site — pre-filled with the usual supplies.
Crew & seasonal labor
Add full-timers and summer hires with roles and hourly rates. Staff log in; seasonal crew just get a text — no accounts to rebuild every May.
Field condition logs
Record turf moisture, mowing height, and soil pH at each park. Filter to one location for a trend chart that backs up an irrigation or renovation request.
Inventory & equipment
Seed, fertilizer, and fuel auto-decrement as they're used, low stock gets flagged, and mowers raise a Service Due badge at the right engine hour.
Board-ready reports
Labor, materials, equipment, and one-time costs in four clean buckets, charted by park. Export for finance, print for the council packet.
Roles & secure login
Admin, manager, and crew permissions on every page, backed by Auth0 sign-in — so a seasonal hire sees their tasks, not the department budget.
Texting your crew is consent-based and strictly operational — never marketing. Staff are only messaged after an explicit opt-in, STOP and HELP are handled automatically, and message and data rates may apply. See our SMS Terms.
Keep reading
See how the same playbook runs in other settings, browse our guides, or start with our walkthrough on building a board-ready grounds budget.
Athletic field management
Keep stadiums and practice fields game-day ready and prove the cost per field.
Explore athletic fields →School grounds management
Run campus-wide grounds, prep for events, and answer to administration.
Explore campus grounds →FieldManager Pro vs. spreadsheets
Why a shared sheet and a group chat stop scaling once you're juggling several parks.
See the comparison →Parks & rec questions, answered
Can I manage maintenance across many parks in one place?
Yes. Each park is its own location with recurring schedule templates, and FieldManager Pro generates the dated tasks for every site — so one crew can be routed across the whole district from a single screen.
How do summer and seasonal staff get their assignments?
Add them as manual crew members with a phone number. After they opt in, they get their daily tasks by text and open a no-login summary link on any phone — no app or account to set up each season. Message and data rates may apply; see our SMS Terms.
Can I show the council exactly what each park cost?
Yes. Labor, materials, and equipment hours roll into a cost report you can break down by park or project. Export a CSV for finance or print a clean handout for the board or council meeting.
Does it handle festivals and park events?
It does. Run each festival, concert, or tournament as its own project with a task list and budget, then clone it next year so you're not rebuilding the prep plan from scratch every season.
Run every park from one screen
Add your parks, build this week's routes, and send the crew their first round of tasks today.